The Agile Manager's Guide to Getting Organized - PCC - ebook

The Agile Manager's Guide to Getting Organized (The Agile Manager Series)

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Getting better organized is the key to accomplishing more for most managers in business. Yet the steps to becoming better organized are rarely complex or difficult. In fact, most managers already know intuitively what they should be doing to achieve more. The challenge lies in putting into active practice the ideas, strategies and techniques of organization.

Effective and productive managers are constantly watching out for ways they can cut through the clutter, focus on critical issues, organize and streamline their paper handling systems, avoid time wasters and manage projects well. These are the basic elements of the agile and effective manager's toolkit.

Key Thoughts

“Whatever else I may or may not be, I have never been a conformist, at least not in the sense that I consider conventional wisdom infallible. Quite the contrary. I have often found that there is nothing more flawed and unreliable than conventional wisdom. This, it has been my experience, applies in all spheres of human endeavor.”

Paul Getty

“Achievement must be made against the risk of defeat. It is no achievement to walk a tightrope laid flat against the floor. Where there is no risk, there is no pride of achievement and consequently no happiness.”

Ray Kroc

“Nothing in the world can take the place of persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. And education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent.”

Calvin Coolidge

Eliminating Mental Clutter

One of the main impediments to achievement is often clutter—unnecessary details that add no value but are a drag on productivity. By eliminating the clutter, many managers will immediately become much more productive.

The steps to eliminating clutter are:

Know the culprit behind the clutter

Identify your goals and objectives in life

Make goals specific and measurable


Be flexible

Focus on your contribution at work

Clutter slows you down. And it's not just the paper you can't find or the file box you trip over or the trouble you have deciding what to do next. It's the mental clutter that precedes these mishaps.

The clutter in your life takes many forms—from too much paper to things misplaced to too much to do. And it's all a symptom of deeper reasons.

Clutter can be caused by:

■ An inability to make a decision

■ A desire to be liked by all, giving rise to the inability to say“no”

■ It could be the great joy some get in building mental castles that somehow never get built in the real world

Clutter is also a function of a myth: You'll have more time later. “Later,”however, is always worse. You've left so many things undone that the time crunch deepens and becomes overwhelming.

To eliminate clutter:

1. Know the Culprit Behind Clutter

Before you can get out from under clutter, you must identify what you want to do with your life. You must create goals.

What does that have to do with clutter? Everything. Many people afflicted by clutter have no grand plans. They live day to day and believe life is something to get through, not take control of. As a result, everything that happens is of the same importance, and decisions are hard to make.

2. Identify Your Goals and Objectives in Life

Take out a piece of paper or sit at the computer and write down your goals in life. Come up with one or two explicit, key goals for each of these areas, keeping in mind that some goals may fall more than one category:










3. Make Goals Specific and Measurable